Every Bond. Every Project. One Source of Truth.

Ask anyone who manages surety bonds for a public agency where their bond records live, and you'll usually get a complicated answer: some in email, some in a filing cabinet, some in a solicitation platform, and some in a folder on a shared drive that only one person really understands. When a bid closes, staff re-key project details onto bond forms by hand. When a discrepancy shows up, the bond gets sent back to be reissued. And when someone needs to confirm a bond is real, verification can mean a phone call and a wait.

None of that is anyone's fault. It's just what happens when bonds and project information live in separate places and have to be reconciled by people. But it's slow, it's error-prone, and in an era of increasingly sophisticated bond fraud, it leaves agencies exposed. That's the problem Surety2000 was built to solve — and with the new Projects feature, we're solving more of it than ever.

The cost of manual bond tracking

Every manual touchpoint is a chance for something to go wrong. A transposed project number, an outdated close date, a name that doesn't quite match — small clerical errors that force a contractor to reissue a bond and push your timeline back. Multiply that across every solicitation, and the administrative drag is real.

The bigger risk is verification. A bond is only as good as your confidence that it's genuine and enforceable. If confirming validity means tracking down the surety or trusting a PDF, you're carrying risk you don't need to carry.

One record, from bid through close-out

Surety2000 centralizes every electronic surety bond and project record in one secure platform. The new Projects feature ties it all together: one record for every bond attached to a solicitation — bid bonds, payment and performance bonds, riders, and change orders — kept alongside the project details through the full life of the contract.

Here's what that changes day to day:

Project data auto-fills the bond forms. You enter the project information once, correctly, when you set up the project. That exact information flows through to the bond forms the contractor sees — which means the clerical mismatches that used to trigger reissued bonds simply stop happening.

Every party is on the same record. Public agency, contractor, bonding agent, and surety company all work from a single source of truth. When a project is awarded, payment and performance bond requests go out automatically to the contractor, bonding agent, and surety — and all parties are notified. No chasing, no re-keying.

The full bond lifecycle is covered. Historically, electronic surety on many platforms meant bid bonds. Projects extends that across the entire lifecycle — bid, payment and performance, warranty, maintenance, and final completion — with riders and change orders handled in the same record.

Verification takes seconds. Scan the bond, confirm it instantly. Every record is permanent, tamper-evident, and audit-ready, so you're never guessing whether a bond is valid.

Built with public agencies in mind

A concern we hear often is whether adopting something new means ripping up your current process. It doesn't. Projects is optional and fully agency-controlled — you decide whether and how to use it. It bolts onto the work you already do rather than replacing it.

And for public agencies, there's no cost. Surety2000 is free to the agencies that use it — part of why more than 800 public agencies across the U.S. already rely on it for verified eBonds.

How it works today

The flow is simple and familiar:

1. Create a project in Surety2000

2. The attorney-in-fact executes the eBond using the exact information, pre-filled from the project you created, removing the chance of error.

3. The vendor or contractor digitally signs it.

4. The eBond is submitted.

5. Your agency verifies it instantly.

6. When you designate the awardee and non-awardees in Surety2000, all parties to their bond are notified, allowing bond lines to be released or a payment & performance bond to immediately commence.

7. You track all the bonds for that project that were submitted using Surety2000 in one place, in one full record.

Behind that simplicity is 25+ years of industry experience and more than 1 million eBonds issued — the track record that lets you accept bonds with total confidence.

Key Takeaways

What the Projects feature is. A centralized way to manage surety bonds tied to a specific project. It creates a "bridge" between the public agency, the surety industry, and contractors — bolting onto your existing workflow rather than replacing it. You create a project, attach the applicable bond forms, publish it, contractors create bonds against it, you designate an award, and the system automates notifications through to completion.

Primary benefits: accuracy and speed. Because project details are entered once and flow through to the bond forms, clerical errors and rework are sharply reduced — no more reissuing bonds to fix discrepancies. Award notifications and next-step routing are automated so contracting moves faster.

It's optional and agency-controlled. Public agencies decide whether to use Projects. It does not disrupt contractors' current process, and doing nothing keeps today's system working as-is.

Expanding beyond bid bonds. Historically Surety2000 focused on bid bonds. The new update (rolling out this fall) extends coverage to all bond types across the full project lifecycle — including the ability to add riders from change orders.

Integrations. Our eBonds can work with any eProcurement platform you use, though some are more deeply integrated than others in terms of the workflows you use. Contact our support team or your eProcurement platforms support team for questions.

The bottom line

Manual tracking, reissued bonds, and fraud risk aren't the cost of doing business — they're the cost of keeping bonds and projects in separate silos. Surety2000 Projects closes that gap: one platform, zero paper, and one verifiable record for every bond and every project from solicitation through close-out.

Ready to accept bonds with total confidence?

Join the 800+ public agencies that trust Surety2000 for secure, verifiable eBonds — at zero cost to your agency. Register for an upcoming session, watch a short demo, or schedule a walkthrough with our team.

Visit www.surety2000.com/register or call 1-800-660-3263.